Share and preview a form
Try the form as the people filling it in see it, share it with them, and copy the link.
This page helps you try the form as the people filling it in see it, share it with the people who will fill it in, and send them the link.
Preview the form
In the editor, press the eye icon, Preview. The form opens in a new tab, the same as the people filling it in see it.
The preview is a real form. If you press Submit, the primary table gets a real record. If you were only trying it, delete that record afterwards.
Share the form
- In the editor, press the icon of a person with a plus sign, Share.
- Press Add users and groups.
- Search for and choose the people or groups who will fill in the form.
- Press the As Reader button and change it to Writer.
- Press Add, then press Apply.
People filling in must be a Writer or higher. If you give only Reader, they can open the form but cannot submit.
To let everyone who is signed in open the form, press Share as at the top left and choose Internal. The people who will submit data still need to be added, or their group, as a Writer.
Who can do what
| Permission on the form | Open the form | Submit data | Edit and share the form |
|---|---|---|---|
| Reader, Commenter | Yes | No | No |
| Writer | Yes | Yes | No |
| Item organizer, Organizer, Owner | Yes | Yes | Yes |
If the form has Data editable ticked, people who can submit data can also edit records that were already submitted.
Copy the link
In the Item sharing window, press Copy link, then send the link to the people filling in.
A link does not grant access. The person who opens it must be signed in and have the form shared with them. If not, they see the "403 Forbidden" page.
Next: fill in a form.