Details and activity
See the details of an Item, write a description, and see who did what to it.
This page helps you see the information of an Item, and who did what to it, and when.
Open the details panel
- Click to select an Item.
- Click the i button at the end of the top bar, or right-click and choose View details.
The Details tab shows the type, owner, last modified date and created date. To close the panel, click the i button again.
Write a description
- In the Details tab, click Add a description and type.
- Click anywhere outside the box. Drive saves it for you.
You need the Item organizer access level or higher. A description makes the Item easier to find in a search.
See the activity
- Select an Item and open the details panel.
- Click the Activity tab.
If you select a folder, you also see the activity of everything inside. If you select nothing in My drive, you see the activity of your whole Drive. Click Load more at the bottom to see older activity.
Read the activity
The activity is grouped by day. Each line says who did what to which Item. The gray line under it gives details, for example which folder an Item was moved from and to. Click the name of an Item to open it.
If the same person does the same thing many times within one hour, Drive joins them into one line, for example moved 3 items. Click Show items to see them all.
Words you may not know
| Words in the activity | What it means |
|---|---|
| added records to, edited records in, deleted records from | Someone added, edited or deleted Records in that table |
| changed the structure of | Someone added, removed or edited the fields of a table |
| could not import data from, in red | The data import failed. The next line gives the reason |
| an item you cannot see | That Item is not shared with you |
Access level words in the activity
The activity names some access levels differently from the sharing window.
| In the Item sharing window | In the activity |
|---|---|
| Writer | editor |
| Reader | viewer |
The other levels have the same name.